Privacy Policy
The Privacy Policy were last updated on October 20, 2026
Spectrum Sports Management, a California corporation dba Spectrum Sports Management & Timing Services (“Spectrum Sports,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information we handle.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, contact us, or participate in an event for which we provide event management, race timing, or related services.
Event registration is generally handled through third-party registration platforms or event organizers. This Privacy Policy explains how Spectrum Sports handles information it receives or collects in connection with those activities. Third-party websites and registration platforms have their own privacy policies and practices.
1. Information We Collect
Depending on how you interact with us, we may collect the following categories of information.
A. Information You Provide Through Our Website
If you contact us through our website’s contact form, email, or other communication channels, we may collect information such as:
• Your name
• Email address
• Phone number, if provided
• The contents of your message or inquiry
• Any other information you choose to provide
We use this information to respond to inquiries, communicate with you, and conduct our business.
B. Event Participant Information
Spectrum Sports generally does not operate the primary registration process for events. Participants typically register through event organizers or third-party registration platforms, such as but not limited to Active.com or RunSignup.com.
To provide event management, race timing, results, and related services, we may receive or access participant information from event organizers, registration platforms, or other authorized event partners.
Depending on the event and the services requested, this information may include:
- Participant names
- Registration and entry information
- Bib numbers or other participant identifiers
- Event category, division, age group, or similar information
- Timing data, finish times, and race results
- Other information reasonably necessary to provide event timing or management services
The information we receive varies by event. We generally use it to prepare participant records, support event operations, calculate or verify timing results, and provide results to event organizers and participants.
If you register for an event through a third-party platform, the registration platform and event organizer may collect additional information directly from you. Their collection and use of that information are governed by their own privacy policies and applicable terms.
C. Information Collected Automatically
When you visit our website, certain information may be collected automatically by our website hosting provider, website software, security tools, or other technologies.
Depending on the services and settings in use, this information may include:
- IP address
- Browser type and device information
- Operating system
- Pages visited and general website usage information
- Date and time of visits
- Referring website or webpage
- Information collected through cookies or similar technologies
We use this information, where applicable, to maintain website functionality, monitor performance, improve the user experience, and protect our website from security threats.
The specific information collected depends on the technologies enabled on our website.
2. How We Use Personal Information
We may use personal information for the following purposes:
- To respond to questions and messages submitted through our website
- To communicate with event organizers, participants, and business partners
- To provide race timing, event management, and related services
- To process participant data needed for timing and results
- To calculate, verify, display, or distribute event results
- To maintain and improve our website and services
- To troubleshoot technical problems and protect against fraud, misuse, or security threats
- To maintain business records and comply with applicable legal obligations
- For other purposes disclosed when information is collected or otherwise permitted by law
We do not use participant information for unrelated purposes unless permitted by law or otherwise appropriately authorized.
3. Event Results and Public Information
For events where Spectrum Sports provides timing or results services, participant names, bib numbers, finish times, placements, age groups, divisions, and similar event information may be included in timing reports or race results.
Depending on the event, we may provide this information to the event organizer, publish results on an event results webpage, or make results available through another event-related service.
Whether results are published, what information appears, and how long results remain available may depend on the event organizer’s instructions, registration arrangements, applicable permissions, platform settings, and legal requirements.
If you have questions about an event’s registration information or publication of results, you may need to contact the event organizer as well as Spectrum Sports.
4. Cookies and Similar Technologies
Our website may use cookies and similar technologies to support website functionality, remember preferences, improve performance, and help protect the website.
Depending on the technologies enabled, cookies or similar tools may be used by:
- Our website or hosting provider
- Security or performance services
- Website analytics services
- Embedded content or third-party services
The types of cookies used on our website may change as website features and services change.
Where required by applicable law, we will provide appropriate notice and obtain consent before using cookies or similar technologies that require consent. You may also be able to manage cookies through your browser settings or any cookie preference tools provided on our website.
Blocking certain cookies may affect website functionality.
For more information about the cookies used on our website, please refer to our Cookie Policy, if available.
5. Analytics and Advertising
We may use website analytics tools to understand how visitors use our website and help us improve its content and functionality. If such tools are enabled, they may collect information such as pages visited, approximate location derived from an IP address, device information, and general usage activity.
We may also use advertising or marketing technologies if we choose to enable them.
The actual analytics and advertising services used on our website depend on the tools installed and their configuration. We do not intend this section to represent that any particular analytics or advertising service is currently active.
Where required by applicable law, we will provide appropriate disclosures and choices regarding analytics, advertising, or the sharing of personal information.
6. How We Share Personal Information
We may disclose personal information in the following circumstances:
A. Event Organizers and Authorized Event Partners
We may share or provide access to participant information, timing data, and race results with event organizers and authorized partners as necessary to deliver the services requested for an event.
B. Service Providers
We may share information with service providers that help us operate our website or business, such as website hosting providers, email providers, technology providers, and timing or data-processing service providers.
These providers may process information on our behalf to perform services for us, subject to applicable agreements and legal requirements.
C. Registration Platforms and Third Parties
Because event registration is often managed through third-party platforms, information may be collected or shared directly by those platforms and event organizers. Their handling of personal information is governed by their own privacy policies and practices.
D. Legal Requirements and Protection
We may disclose information when we reasonably believe disclosure is necessary to comply with applicable law, respond to lawful requests, protect our rights or property, investigate potential misuse, or protect the safety of our business, event participants, or others.
E. Business Transfers
If our business or some of its assets are sold, transferred, or reorganized, personal information may be transferred as part of that transaction, subject to applicable legal requirements.
We do not sell personal information in exchange for money. Whether a particular technology-based disclosure constitutes “selling” or “sharing” under a privacy law depends on the circumstances and applicable law.
7. Third-Party Websites and Services
Our website or event-related communications may refer you to third-party websites or services, including event registration platforms, timing or results platforms, and other event-related services.
Examples may include:
• Active.com
• RunSignup.com
When you use a third-party website or service, that provider’s privacy policy and terms govern its handling of your information. We do not control the privacy practices, security, or content of third-party services.
We encourage you to review the privacy policy of any third-party service you use to register for an event or interact with an event organizer.
8. Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including providing services, maintaining event records, resolving disputes, enforcing agreements, and meeting legal or business requirements.
Retention periods may vary depending on the type of information, the nature of the event, contractual requirements, and applicable law.
Event results may remain available after an event has concluded, depending on the event organizer’s instructions and the arrangements for the event.
When personal information is no longer reasonably needed, we will take appropriate steps to delete it, destroy it, or otherwise handle it in accordance with applicable requirements.
9. Data Security
We use reasonable measures designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.
However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or stored by us.
10. Your Privacy Rights
Depending on where you live and the laws that apply, you may have rights regarding your personal information. These rights may include requesting access to, correction of, or deletion of certain personal information, or objecting to or restricting certain processing.
To make a privacy-related request, contact us using the information provided in the “Contact Us” section below. We may need to verify your identity before responding.
If your information was collected by an event organizer or registration platform, you may also need to contact that organization directly to exercise your rights regarding information it controls.
We will respond to requests as required by applicable law. Some information may need to be retained for legitimate business purposes or where an exception under applicable law applies.
11. California Privacy Notice
California residents may have privacy rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), if Spectrum Sports is subject to those laws.
Depending on applicability, these rights may include the right to:
- Know certain details about the personal information a business collects, uses, and discloses
- Request deletion of certain personal information
- Request correction of inaccurate personal information
- Opt out of the sale or sharing of personal information, where applicable
- Limit certain uses and disclosures of sensitive personal information, where applicable
- Receive equal service and treatment for exercising applicable privacy rights
Spectrum Sports does not sell personal information for money. If we use technologies or disclose information in a way that qualifies as “selling” or “sharing” under applicable California law, we will provide any required notices and opt-out methods.
The CCPA applies only to businesses that meet its legal requirements, and certain information and activities may be exempt. This section is not a representation that Spectrum Sports is necessarily covered by every provision of the CCPA.
To submit a privacy request, contact us using the information below and identify the nature of your request. We may request additional information to verify and process it.
12. Children’s Privacy
Our services may support events in which children participate. Event registration is generally handled by the event organizer or a third-party registration platform.
Spectrum Sports may receive participant information, including information about minors, when reasonably necessary to provide event timing, management, and results services.
We do not intend to use our website to knowingly collect personal information directly from children under 13 without any consent or notice required by applicable law. If you believe a child has provided personal information directly to us through our website in a manner that raises a privacy concern, please contact us.
Parents or guardians who have questions about information submitted during event registration should also contact the event organizer or registration platform.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, website features, services, or legal requirements.
When we make changes, we will update the Effective Date at the top of this page. We encourage you to review this Privacy Policy periodically.
14. Contact Us
If you have questions about this Privacy Policy or would like to make a privacy-related request, contact us at:
Spectrum Sports Management & Timing Services
Website: https://spectrumsports.net
Email: info@spectrumsports.net
Mailing Address: 2058 N. Mills Ave. #454, Claremont, CA 91711
Please do not include sensitive personal information in a general inquiry unless it is necessary to address your request.